Many campus processes will move into Workday, and others will look a little different depending on your role on campus. We're here to walk you through each one. Next up: Absence Management.
What's Changing
- In Workday, time off and extended leaves are grouped together under the umbrella term of Absence.
- Employees submit time off requests directly in Workday, via the web or the mobile app.
- Leave balances — including vacation, sick, and personal — are available in real time; Workday automatically manages accruals and carryovers and employees can use Workday to model future time off.
- Managers have a team calendar view to identify overlapping absences and maintain coverage.
- Managers can review and approve absence requests quickly and easily, and automated reminders help reduce missed requests.
- Protected and extended leaves (like FMLA) are documented and tracked directly in Workday — providing one secure, centralized place to manage leave.
How to Prepare for These Changes
- Review Important Dates and Deadlines
- Enter your 2025 Time Off requests in Workday
- Non-Exempt/Biweekly staff who plan to take any time off December 19 – 23 will need to submit time off requests in Workday beginning December 15; Managers will need to approve these requests in Workday.
- Non-Exempt/Biweekly staff who are scheduled to work any time December 24 – January 4 will need to submit time off requests in Workday beginning December 15; Managers will need to approve these requests in Workday.
- All other employees: It is not necessary to submit time off requests for the December 24 – January 5 College holidays. Exempt/salaried staff will account for any 2025 time off in their 2025 Attendance Record.
- Leave Balances (2025 Carryover)
- Exempt/Salaried staff: 2025 leave balances will not be visible in Workday until later in January, after 2025 Attendance Records, due January 9, are processed.
- Non-Exempt/Biweekly staff: when Workday opens for Time Entry on December 15, your leave balances will not be visible. They will be added to Workday by December 23.
- Sign up for Workday Training
- Attend to learn how to submit and approve time off requests.
- Connect with your Change Agent Network - they're ready to help you understand how these changes affect your department.
- Stay Informed - keep reading the Daily Digest and Finance & Administration Newsletter for more Workday updates and tips.
As we get closer to go-live, we’re excited to bring these improvements to Bryn Mawr. Workday will make requesting and tracking time off simpler, faster, and more transparent for everyone.
Thank you for your engagement as we continue preparing for this transition - your participation is key to a smooth and successful launch.
Submitted by:
mcresswell@brynmawr.edu